The coworking space access badge, in Apple Wallet and Google Wallet
In a coworking space, people come and go on monthly plans, day passes and trial weeks, and the community manager cannot remember whose membership ended last Friday. A coworking space access badge in the Wallet shows each member’s plan and the date it runs to, and a scan at reception answers the question.
No sign-up or credit card · your test card in 1 minute
M-10482Nomad, fixed desk, private office
The badge is in the colours of your space and shows the member’s name, a number, the plan and the date it is valid until. Plans are whatever you offer, for example Nomad at €150, Fixed desk at €290 and Private office at €590 a month. When a nomad takes a fixed desk, or a membership is extended for another month, the badge changes on the phone without action from the member. At reception, your team scans the QR code with a phone. Despite its name, the badge does not unlock doors: it proves membership.
| Example plan | Example amount |
|---|---|
| Nomad | €150 |
| Fixed desk | €290 |
| Private office | €590 |
Example plans and amounts from the “Access badge” template: you change the names, the amounts and the validity period. MPass does not collect these amounts. On the back of the card you write your own text, for example: Shared space · WiFi · Printing · Coffee.
Three real situations
A new face at the coffee machine
The community manager asks to see the badge, scans it and knows in a second whether this is a nomad member, someone from the private office on the second floor, or a visitor who should sign in.
Month-end renewals
Memberships that roll from month to month are the hardest to follow. A badge whose date has passed is flagged at the scan, which gives you a simple, neutral reason to raise the invoice that is still open.
Breakfasts and masterclasses
For a members’ breakfast or a masterclass in room B, share a ticket link. Members and outside guests each get a QR code, and you know how many croissants to order.
How it works: 3 steps
Open the “Coworking” template
It is already set up for this activity: “Access badge” as the title, example plans, colours. Add your logo and your own text in ten minutes.
Add your members
One by one, through a sign-up link each person fills in, or by Excel import on the Pro plan. Everyone receives their card by email or by link.
Scan with your phone
The card goes into Apple Wallet or Google Wallet in one tap. To check it, you scan its QR code with your own phone, with no hardware to buy.
Example: a coworking space with 65 members
Picture a space with 40 nomad members, 20 fixed desks and 5 private offices. Invoices are issued from the space’s own billing tool and paid by transfer or by a direct debit set up outside MPass. When a new member signs, the manager sends the sign-up link, then activates the badge. With 65 badges, the space uses the Essential plan at €19 excl. VAT per month. Each month, she extends the badges of members who have paid; the others expire on their date.
Tickets for your events too
The same app creates tickets for your events, for example “Members’ breakfast” or “AI masterclass”. You share a link, each guest gets a ticket with a QR code in their Wallet, and you scan at the door. MPass does not collect the ticket price: you take it as you always have. See event ticketing.
What it costs
Free up to 50 active cards or tickets, with no time limit. The Essential plan (€19 a month excluding VAT, up to 300 cards) adds renewal reminders and certificates. The Pro plan (€49 a month excluding VAT) adds Excel import. No commitment, and a 14-day trial of the paid plans with no credit card.
Frequently asked questions
Does the badge open the door or the turnstile?
No. MPass does not control locks, turnstiles or access control systems. The badge is a scannable proof of membership, checked by a person with a phone. For round-the-clock access, your key fobs or door codes remain necessary.
Can members book meeting rooms with it?
No. MPass does not handle room or desk bookings and does not count hours or credits. Keep your booking calendar for that. The badge only tells you who is a member, on which plan, and until which date.
How do day passes fit in?
You can create a plan for day visitors and give the badge a one-day validity, or issue a ticket for a specific open day. In both cases the visitor has a QR code on their phone and reception checks it with a scan.
Does MPass collect membership fees?
No. You enter the amounts for information only. Your members pay the club as usual (bank transfer, in person) and you activate their card in MPass. No payment goes through the app.
Do we need to install an app?
No. You manage everything from your browser, and your members install nothing: the card goes straight into Apple Wallet (iPhone) or Google Wallet (Android), which are already on their phone.
Other activities
Fablab & makerspace
Maker and Pro cards for fablabs, with tickets for machine training.
Incubator & accelerator
Founder and mentor badges for each cohort, and demo day tickets.
Community space
Member and resident cards for shared spaces, with tickets for open activities.
Football club
Senior, youth and supporter cards for the season, scanned at the gate.
Futsal club
Player cards for small squads, checked with one phone at the hall door.
All activities
The full list of card templates, grouped by type of organisation.